GDPR what is it and how to get ready
Because we are getting ready for the General Data Protection Regulation
(GDPR), which will apply from 25 May 2018, we have chosen to share 12 of the initiatives we are currently working on. These 12 steps are taken from ico.org and can be used to make your business ready for GDPR.
You should make sure that decision makers and key people in your organization are aware that the law is changing in GDPR. They need to appreciate the impact this is likely to have.
- Information you hold
You should document what personal data you hold, where it came from and who you share it with. You may need to organise an information audit.
- Communicating privacy information
You should review your current privacy notices and put a plan in place for making any necessary changes in time for GDPR implementation.
- Individuals rights
You should check your procedures to ensure they cover all the rights individuals have, including how you could delete personal data or provide data electronically and in commonly used format.
- Subject access requests
You should update your procedures and plan how you will handle data requests within the new timescales and provide any additional information.
- Lawful basis for processing personal data
You should identify the lawful basis for your processing activity in the GDPR, document it and update your privacy notice to explain it.
You should review how you seek, record and manage consent and whether you need to make any changes. Refresh excisting consent now if they don’t meet the GDPR standard.
You should start thinking now about whether you need to put systems in place to verify individuals ages and to obtain parental or guardian consent for any data processing activity.
- Data breaches
You should make sure you have the right procedures in place to detect, report and investigate a personal data breach.
- Data protection by design and data protection impact assesments
You should familiarise yourself now with the ICO’s code of practice on privacy impact assesments as well as the latest guidance from the article 29 working party, and work out how and when to implement them in your organisation.
- Data protection officers
You should designate someone to take responsibility for data protection compliance and access where this role will sit within your organisation’s structure and governance arrangements. You should consider whether you are required to formally designate a data protection officer.
If your organisation operates in more than one EU member state (ie you carry out cross-border processing) you should determine your lead data protection supervisory authority. Article 29 working party guidelines will help you do this.